Group Oral Presentation 2:
Formal Report PPT
The purpose of this assignment is to give you practice in presenting a formal report to an employer/supervisor, just as you would in the workplace.
Scenario
Your group has created a formal report, and your audience has requested that you present your report's findings at a formal meeting. Your group will prepare an oral presentation in which you summarize the contents of your formal report with the help of a PowerPoint slide show.
You should prepare as if you were giving a formal presentation in the workplace, so your presentation needs to be professional, polished, and concise.
Hint: Pretend you are standing in front of the audience for your report, not in front of your classmates.
Deliverable (1)
Your group will prepare a 7–9 minute PowerPoint presentation based upon your Formal Report Assignment.
Your presentation should include the following elements:
- a clear statement of the issue your group is addressing;
- necessary background information about the issue;
- brief discussions of decision-making criteria and available options;
- a clear explanation of your report's final conclusions;
- (if necessary) details about implementing the conclusions.
Hint: Follow the general outline of your Formal Report, and emphasize the key points.
Following your talk, your classmates will ask questions based on your presentation.
Submission Requirements
Save the document in PowerPoint 2003 (.ppt) format. Use the following file naming convention, including spaces:
GroupMembers'LastNames - SectionNumber - Formal Report PPT
for example...
Dylan, Lynn, Petty, Orbison - 987 - Formal Report PPT
After your group has presented the PPT in class, one of your group will email me (arnett2010@gmail.com) the PPT file as an attachment. Use the following subject line convention, including spaces:
TCOM 2010-SectionNumber - Formal Report PPT
If I do not receive your PPT on the same day you present it in class, the presentation will be considered late.
You will be graded on your attendance, whether you are presenting or not. Since this is a group assignment, all class members must be in attendance and ready to present. Students absent for any day of oral presentations will receive a zero for the assignment, and their groups will receive maximum grades of 50.
Suggestions
...for the presenters
You will use PowerPoint slides, but be careful not to make them the focus of your presentation. You want your audience to pay attention to you and not the design of your slides. Your slides should serve to complement your discussion rather than take away from the main ideas you present during your talk.
You only have 7–9 minutes, so get to the point. With limited time, you have to make careful decisions about how you will present your information to your audience. Determine how much information you can communicate in your allotted time.
Rehearse your presentation several times, so that you are thoroughly familiar with material. You don't want to try to memorize the talk, but you should have the main points clear in your mind.
As you are speaking, pay attention to your time and your audience. Also, speak clearly, maintain eye contact, signal your audience to a new point by providing transitions, and choose language that is vivid and memorable.
Each member of the group must conduct an approximately equal part of the presentation. Transitions between speakers will also be counted as part of the grade.
...for the audience:
As members of the audience, you have just as important a role as the speaker. You should maintain respect for the speaker at all times:
- listen closely and carefully
- avoid talking with others
- avoid reading/studying/texting
As with the previous oral presentation assignments, anyone who text-messages during another student's presentation will receive a zero on their own presentation, and that student's group will also receive a 50.
Take notes while the speaker is talking, and note any areas where you are confused or need clarification. This could be a useful question for the Q&A session.
Fill out an Oral Presentation Evaluation Form for each group.